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PUBLIC PARTICIPATION AT BOARD MEETINGS

Policy Number: 
Board File: BEDH

All regular and special meetings of the board shall be open to the public.  The board desires to hear the diverse viewpoints from a broad spectrum of citizens throughout the district on any issue that impacts the educational needs of students.  The board president or the presiding officer shall be responsible for directing speakers to confine their remarks to the agenda item for which they have signed up to speak.  Each speaker shall have up to three (3) minutes to address the board on their specified agenda item.  The board president or the presiding chair of the meeting shall have discretion to set a time limit on the aggregate length of this period for public comment depending on the length of the agenda and the number of speakers requesting to comment.

In addition, each regular board meeting agenda shall include time at the beginning of the meeting for members of the public to suggest topics for the board to consider for future meeting agendas, or other issues, subject matters or concerns to the attention of the board for potential future action.  Each speaker shall have up to three (3) minutes to address the board; provided, however, the board president or presiding chair of the meeting shall have the discretion to adjust the time allotted for public input.

The board president or the presiding chair of the meeting shall be responsible for recognizing all speakers, who shall properly identify themselves by name, city or town of residence, and whether they are speaking for a group, and for maintaining proper order, and for adherence to any time limits set. 

If time scheduled on the agenda is insufficient to accommodate the number of speakers, the Board of Education may defer discussion to its next regularly scheduled meeting. Board members are not required to respond to questions or issues raised, but may do so at the discretion of the board. 

The board may either direct the superintendent to follow up individually at a later time or, if appropriate, request a response from a staff member.  When appropriate, the Board of Education or superintendent will respond at the next board meeting.  Some comments will not result in staff response or further board action.

Members of the public may be recognized only by the presiding chair as the board conducts its official business.

Since the board’s responsibility is setting policy for the school district, members of the public should direct their comments to policy matters. Citizens are strongly encouraged to contact the teacher, building principal or superintendent first with questions or concerns, particularly those questions of a factual nature.  As stated in Board File:   KE – Public Complaints, the board believes that complaints and grievances are best handled and resolved as close to their origin as possible.  Speakers may offer opinions of school operations and programs. It is the Board of Education’s policy not to hear, in public session, personal complaints against any district personnel.

A copy of these procedures will be made available at board meetings.

 

Current practice codified 1978
Adopted:  October 3, 1978
Revised:  November 19, 2002
Revised:  January 17, 2006
Revised:  May 4, 2010
Revised:  August 3, 2010
Revised: January 21, 2014
Revised: March 25, 2014
Revised: January 19, 2016

 

CROSS REFS.:
GP 1.3, Board President Responsibilities
BE/BEA/BEB, Board Operations
KE, Public Complaints
C.R.S. 24-6-401 et seq.