Department Contact
Financial Services
Scott Smith
Acting Chief Financial Officer
720-433-1191
Joann Lee
Administrative Assistant
720-433-1095
Ensuring the Accuracy of the Districts' Financials
Earning the trust of our stakeholders by providing honest and responsible communication regarding how Douglas County School District uses public funds.
The Budget and Accounting departments play a key role in the progress of the District by providing accurate financial budgeting, reporting and analysis to the District's leadership, the community stakeholders as well as the Federal and State government on a timely basis.
Our goal is to ensure that we are using our resources as effectively as possible for our students, schools, and community.
Financial Transparency
The Association of School Business Officials (ASBO) International has awarded Douglas County School District RE.1 its Meritorious Budget Award for excellence in budget presentation during the 2017–2018 budget year.
READ MORE: DCSD budget team receives international award
FY 2016-2017
Comprehensive Annual Financial Report
• FY 2017-2018 1st Quarter • For Prior Quarterly Financials : Click Here The Comprehensive Annual Financial Report is submitted in compliance with 29-1-601 of the Colorado Revised Statutes and the Board/Superintendent policy. This report is prepared by the Financial Services Department. The responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, remains with the School District. The Comprehensive Annual Financial Report (CAFR) is presented in three sections: introductory, financial, and statistical. • The introductory section includes a transmittal letter, the School District's organizational chart, a list of principal officials and a reproduction of the GFOA Certificate of Achievement; Current and Prior Year Comprehensive Annual Financial Reports (CAFR) • For Prior CAFR : Click Here FY 2017-2018 • For Prior Investment Performance Reports: Click Here
DCSD is committed to responsibly using the taxpayer resources provided by our community. DCSD is also dedicated to being honest stewards of the property entrusted to us by our community, and will be accountable to them through transparent and accurate accounting of the District's business. In order to meet the requirements of Article 44, Title 22 of the Colorado Revised Statues, The Public School Financial Transparency Act, we have posted the following items:
Financial Reports
Current Year Quarterly Financials
• FY 2017-2018 2nd Quarter
• FY 2017-2018 3rd QuarterComprehensive Annual Financial Reports
• The financial section includes management's discussion and analysis, the basic financial statements, required supplementary information, and other supplementary information, as well as the independent auditors' report on the financial statements and schedules and;
• The statistical section includes selected financial and demographic information, generally presented on a multi-year basis. Investment Performance
• 1st Quarter
NOTE: Please consider the context when evaluating financial transactions. Some transactions may appear questionable on the surface but are perfectly normal and justifiable when placed in the proper context. We welcome your questions regarding our financial transactions or records.
Contact Us
Scott Smith
Acting Chief Financial Officer
720-433-1106
Jana Schleusner
Director of Finance
720-433-1101
701 Prairie Hawk Drive
Castle Rock, CO 80109
Phone: 720-433-1095
Fax: 720-433-0081
Map
Salary Information
Resources
Contract Information
DCSD Chart of Accounts
CDE Chart of Accounts
CDE FPP Handbook SY 2017-2018
Returned Check Policy
OSPB Economic Forecast
Legislative Council Economic Forecast
Understanding School Finance
Board Approved Student Fees
Quality Control 2016: SPENDING(Source: http://cosfp.org/)
School District Tax Rate Breakdown(Source: http://www.cde.state.co.us/cdefinance/sfmilllevy)
Detailed Expenditures by Fund
Search databases to view expenditures from the District's Governmental Funds, Student Activity Funds, Enterprise Funds and Building Funds.
Fiscally Responsible
Providing a key role in the progress of the District by processing and paying all of the approved purchases.
Services provided by the Accounts Payable Department include:
• Invoice payments
• Utility bill processing
• 1099s for non-district personnel
• Sports activity payments
• Mileage Reimbursements
Mileage Rate
The Internal Revenue Service (IRS) announced that beginning on January 1, 2018, the standard mileage rate will increase to 54.5 cents per mile for business miles driven. Employees may access more information regarding Travel and Mileage Forms and Policies by clicking here.
Contact Us
Tara Dome
Accounts Payable Specialist
720-433-1080
accounts.payable[at]dcsdk12[dot]org
Staff Directory
Accounts Payable Rep. by School or Department
701 Prairie Hawk Drive
Castle Rock, CO 80109
Phone: 720-433-0080
Fax: 720-433-0061
Department Mission Statement
Supporting today's learners and tomorrow's leaders by promoting open and fair competition and by securing best value services & products in accordance with the policies and procedures of the Board of Education.
Prospective Supplier Information
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The District does not have an “approved supplier list”. Suppliers do not fill out a supplier application to become an “approved supplier”. The District uses Rocky Mountain Bidnet to solicit bids; suppliers are encouraged to register directly with them. There is no cost to bid, but there is a cost to be notified when a bid is posted.
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All suppliers are required to sign a Master Services Agreement or a Master Provider Agreement. These documents contain the District's insurance requirement along with a background check verification. Please review said documents listed in the side bar.
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No employee or close friend or family member of a District employee shall be allowed to sell to the District per Board Policy DJ-R
Current Supplier Information
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Suppliers must contact the Strategic Sourcing Department for prior authorization before contacting or visiting any school and/or staff member per Board Policy DJGA.
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Only authorized representatives of the Strategic Sourcing Department will issue a purchase order number, obligate the District for purchase of goods and services, and revise or cancel a purchase order per Board Policy DJ-R.
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No purchase will be made without the proper requisitions and authorized signatures. Exception to this procedure will be made only in an extreme emergency. No “confirming” or “after-the-fact” purchase authorizations will be allowed.
Warehouse Operations
In order to ensure maximum efficiency, DCSD maintains a warehouse. This allows us to purchase certain materials in bulk or during off-season, saving District taxpayers.
Our District Supply Warehouse is located at 701 Prairie Hawk Drive, Castle Rock, CO 80104. Please contact the warehouse at warehouse_questions[at]dcsdk12[dot]org or 720-433-1224 with any questions.
Delivery Information
Contact Us
Main Line
720-433-0060
StrategicSourcing[at]dcsdk12[dot]org
701 Prairie Hawk Drive
Castle Rock, CO 80109
Phone: 720-433-0060
Fax: 720-433-0061
Map
Resources
Employee Resources
Employee Payroll
The Payroll Department provides key services for the District by processing all payroll and associated transactions for all District employees on a monthly basis, ensuring all transactions are completed discreetly, accurately and on time.
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2017 W-2s are here! |
What you can expect from us:
- Process monthly payroll
- Provide support for new and current employees
- Provide all statutory reporting
- Handle all employee payroll deductions
- Ensure policies are in compliance with federal and state laws
2017-2018 Payday Calendar
- Thursday, July 20, 2017
- Friday, August 18, 2017
- Wednesday, September 20, 2017
- Friday, October 20, 2017
- Monday, November 20, 2017
- Wednesday, December 20, 2017
- Friday, January 19, 2018
- Tuesday, February 20, 2018
- Tuesday, March 20, 2018
- Friday, April 20, 2018
- Friday, May 18, 2018
- Wednesday, June 20, 2018
- Friday, July 20, 2018
2018-2019 Payday Calendar
- Friday, July 20, 2018
- Monday, August 20, 2018
- Thursday, September 20, 2018
- Friday, October 19, 2018
- Tuesday, November 20, 2018
- Thursday, December 20, 2018
- Friday, January 18, 2019
- Wednesday, February 20, 2019
- Wednesday, March 20, 2019
- Friday, April 19, 2019
- Monday, May 20, 2019
- Thursday, June 20, 2019
- Friday, July 19, 2019
Contact Us
To contact the Payroll Department, please call us at 720-433-0133 or email us at payroll[at]dcsdk12[dot]org
Payroll Team
Tracy Bernero | Clerical Support
Kristy Szmul | Payroll Specialist
Leslie Julian | Payroll Specialist
Lynn Runge | Payroll Specialist
Michael Giblin | Payroll Specialist
Nikki Maxwell | Payroll Specialist
Tammy Lowe-Doty | Payroll Specialist
Paula Murphy | Kronos Support
720-433-0133, option 2
Lorena Kellogg l Payroll Clerk - Transportation 303-387-0430
Tracy Moydell | Payroll Lead
720-433-1255
Marci Brown | Payroll Manager
720-433-1086
701 Prairie Hawk Drive
Castle Rock, CO 80109
Phone: 720-433-0133
Fax: 720-433-0081
Map